WHS Systems in Microsoft 365

Meet obligations, minimise risk, safeguard staff and build positive workplace culture.

Toolkit 365 WHS Systems gives you powerful tools to bring your WHS/OHS and business systems under control, ensure your business is compliant and your workplace is safe and efficient.

Microsoft 365 — a new platform for WHS management

  • Meet obligations & manage risk
  • Based on ISO 45001:2018
  • Online pages, tools & documents
  • Flexible, simple & easy to use
  • WHS and IT support
Man working at a desk

Toolkit 365 Systems

Toolkit 365 Systems build on the power and potential of Microsoft 365 and provide smart and simple online and document solutions using your Microsoft 365 licence.

Toolkit 365 Systems offers a contemporary alternative to online 3rd party and document based WHS systems, helping businesses implement highly customisable WHS management. Packages are designed for small, medium and large organisations combined with WHS and IT expertise and online support.

Let us show you how to use your Microsoft 365 licence for your WHS and wider business management.

Toolkit 365 Systems Toolkit Document Toolkit Document

Toolkit 365 Systems

365 WHS Systems include online pages, tools and expertly created documents to meet WHS and business needs. Designed for small businesses through to large enterprises.

Using the power of
Microsoft 365

STARTER and PLUS 365 WHS Systems for small and medium businesses and ENTERPRISE solutions for larger organisations.

STARTER and PLUS are fully customisable WHS Systems and include WHS and IT support from our IT partners Breadcrumb Digital and TechTidy, workbooks and 12 months subscription to Toolkit 365 Learning.

ENTERPRISE solutions provide fully tailored and customised WHS systems through Kitney's WHS specialists and our IT partner Data#3.

Affordable

Toolkit 365 WHS Systems were developed with the belief that size, location and cost should not be a barrier to effective WHS and business management.

For businesses of all shapes and size

WHS is complicated but it doesn't need to be. Toolkit 365 Systems deliver robust, flexible and customisable solutions combined with WHS and IT support. A game changing difference to other online and document based WHS systems. Designed with business in mind we have scalable solutions for businesses of all shapes and size.

$4,995.00
+ GST
$6,995.00
+ GST
Price on
application

Suitable for:

Businesses with up to 20 staff

Simple company structure

Lower budget


Suitable for:

Businesses with 20 or more staff

Growing company structure

More support


Suitable for:

Companies with larger numbers of staff

Large company structure

Specialist support


Inclusions:

Online WHS System in Microsoft 365

Online registers

Online reporting tools

System documents

12-month access to Toolkit 365 Learning


Inclusions:

Online WHS System in Microsoft 365

Online registers

Online reporting Tools

System documents

12-month access to Toolkit 365 Learning


Inclusions:

Cloud-based tailored WHS System

Specialist IT & WHS advice

Online registers

System tools & documents

12-month access to Toolkit 365 Learning

6 hours
WHS & IT Advice
14 hours
WHS & IT Advice
Tailored
WHS & IT Advice

10% off Toolkit resources


One-time payment

Extra 12 System Documents


10% off Toolkit resources


One-time payment

Custom tools & documents


10% off Toolkit resources


Price on application

Contact Kitney to purchase a
Toolkit 365 System or find out more
Download the Toolkit 365
System flyer

Straight Forward

  • Migrating to Microsoft 365 and establishing our WHS System in SharePoint has ensured we meet obligations, make use of our resources and reduce costs. Staff do pre-start checks, report hazards and our online WHS Calendar keeps track of actions for WHS management.
    Stephen Holt
    Managing Director, Hydraulic Steels Australia

Putting you in control

Toolkit 365 STARTER and PLUS WHS Systems gives you powerful tools to help bring your WHS and wider business systems under control. Depending on the size of your organisation and WHS needs, our WHS consultants and IT partners will work with you to show you how to set up your 365 WHS System and - importantly - guide you through the steps you need to take to put WHS management in place.

  • One-off payments
    & Enterprise plans

  • Cloud-based Systems:
    Easy access & mobile

  • Flexible & configurable
    online pages & forms

  • Single &
    multiple users

  • Policy, Manual,
    Procedures & Forms

  • e-news, information
    & industry updates

What’s included in STARTER, PLUS and ENTERPRISE?

  • STARTER is a WHS System within Microsoft SharePoint with a comprehensive package of SharePoint pages, lists, tools, documents, quick parts and System administrator area. It includes IT and WHS set-up briefings and 12 months access to Toolkit 365 Learning.

  • STARTER is designed for businesses with a basic structure, up to 20 staff and who want a simple WHS system. The WHS System is general and provides a good starter system for most industries.

    PLUS and ENTERPRISE are recommended for medium and larger organisations who need a more comprehensive WHS system and may want to integrate WHS with other business systems and applications.

  • The STARTER WHS System includes the following:

    Set Up:

    • WHS System provisioned to your Microsoft 365 tenancy
    • 365 WHS System set up checklist
    • 4 hours IT & WHS briefing by video-conference

    25 SharePoint pages including:

    • Home page
    • Key documents
    • WHS Plans
    • Consultation and communication
    • Induction and training
    • Chemicals, Computer use, Contractor & suppliers, Driving and remote work, Home-based work, Infection control, Manual tasks & Plant and equipment
    • Hazards and incidents
    • First aid and emergencies
    • Inspections and audits
    • Reporting and review
    • WHS records

    15 online SharePoint registers including:

    • WHS action plan
    • WHS training register
    • Chemical register
    • Computer use workstation assessment
    • Contractor & suppliers register
    • Home-based work WHS inspection
    • Infection control register (inc. COVID-19 status)
    • Plant and equipment register
    • Hazard and incident reports

    Document library including:

    • WHS Policy
    • WHS Manual
    • WHS Procedures
    • WHS Forms and Templates (x28)

    Site administrator & useful links:

    • Administrator area with look up lists etc.
    • Sandpit
    • Microsoft 365 Training Pathways link
    • SharePoint Look Book link

    Support - 12-month access to Toolkit 365 Learning:

    • How to use your 365 WHS System e-book
    • WHS foundations for business owners e-book
    • Monthly e-news, updates & offers
    • WHS info sheets (various)
    • ISO 45001:2018 online self-assessment survey
    • 2 hours IT & WHS support by video-conference

    10% off Kitney Toolkit – resource site launching July 2020.

  • The WHS System is based on ISO 45001:2018 OHS Management Systems and designed to meet Australia’s harmonised WHS legislation (ACT, Qld, NSW, NT, SA, Tasmania). It can be adapted to suit Victoria and WA health and safety legislation.

  • The WHS System can be run in a Microsoft SharePoint Online licence or a 365 Business licence. Contact your IT support to check if you’re ready to go. If you don’t have IT support contact our IT partner TechTidy to assist.

    If you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc, you may need additional licences for your business.

    See also 'Free Microsoft Licences?' below to see what your organisation may be able to access.

  • Microsoft offer discounts and donations for licences for not for profit organisations. Go to the Microsoft site for information: https://www.microsoft.com/en-us/nonprofits/eligibility

    New in March 2020 in response to COVID-19, Microsoft are offering a free 6-month Microsoft 365 E1 licence trial, including Microsoft Teams. Go to the Microsoft site for information: https://docs.microsoft.com/en-us/microsoftteams/e1-trial-license

  • STARTER costs $4,995 – this is a one-off charge to provision the WHS System into your Microsoft Tenancy and give you access to the package listed above. Aside from your usual Microsoft licence, there is no ongoing subscription fee for the WHS System.

  • To run the WHS System you need to have and maintain Microsoft 365 licences. The WHS System is fully flexible and customisable and if you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc, you may have additional licence costs. Additional WHS and IT support is available through Kitney’s approved WHS consultants and IT partners based on industry rates.

  • You have complete flexibility, subject to our Terms of Use, to modify the WHS System. It’s designed to suit business and aside from customising to suit, we suggest you use the System before making major modifications.

  • SharePoint and WHS training will be helpful to understand how to use the System and manage health and safety at work. Microsoft’s 365 Training Center is a good base and we can provide information on further SharePoint and WHS training.

  • Download the 365 WHS System flyer and contact us if you have further questions.

  • PLUS includes the STARTER WHS System within Microsoft SharePoint plus an additional 8 hours of WHS and IT support and your choice of 12 additional documents from Kitney Toolkit, our resource site with WHS and other business documents.

  • PLUS is designed for businesses with a growing structure, 20 or more staff and who need a more comprehensive WHS system. The WHS System is packaged with additional support and documents to assist in customising the system to suit the business and industry type.

    STARTER is recommended for businesses with a basic structure, up to 20 staff and want a simple WHS system. ENTERPRISE is recommended for larger organisations with more complex structures and need an expanded WHS System that integrates with other business systems.

  • The PLUS WHS System includes the STARTER WHS System within Microsoft SharePoint, plus:

    Support:

    • Additional 8 hours IT & WHS expertise by video-conference

    Documents

    • Additional 12 documents from the Kitney Toolkit resource site with WHS and business documents

    See the STARTER WHS System 'What’s included?' for details.

    PLUS is a great option for growing organisations and those that would like some assistance in their WHS System set up and use.

  • The WHS System is based on ISO 45001:2018 OHS Management Systems and designed to meet Australia’s harmonised WHS legislation (ACT, Qld, NSW, NT, SA, Tasmania). It can be adapted to suit Victoria and WA health and safety legislation.

  • The WHS System can be run in a Microsoft SharePoint Online licence, or a 365 Business licence. Contact your IT support to check if you’re ready to go. If you don’t have IT support contact our IT partner TechTidy to assist.

    If you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc. you may need additional licences for your business.

    See also Free Microsoft Licences? in the STARTER WHS System above to see what your organisation may be able to access.

  • PLUS costs $6,995 – this is a one-off charge to provision the WHS System into your Microsoft Tenancy and give you access to the PLUS package. Aside from your usual Microsoft Licence, there is no ongoing subscription fee for the WHS System.

  • To run the WHS System you need to have and maintain Microsoft 365 licences. The WHS System is fully flexible and customisable and if you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc. you may have additional licence costs. Additional support is also available through Kitney’s approved WHS consultants and IT partners based on industry rates.

  • You have complete flexibility, subject to our Terms of Use, to modify the WHS System. It’s designed to suit business and we suggest you use the Additional WHS & IT Support to guide on getting the best fit for your business and before modifying, adding Apps and integrating your WHS System with other business systems, processes and IT applications.

  • SharePoint and WHS experience will be important to understand how to use the System and develop to suit your medium sized and growing organisation. Kitney’s approved WHS & IT consultants can work with your internal teams and provide external expertise where needed.

  • Download the 365 WHS System flyer and contact us if you have further questions.

  • ENTERPRISE is a customised WHS System designed to suit a larger organisation and provided through specialist IT and WHS consultancy. Organisations may use the STARTER or PLUS WHS System as a base or we can design a bespoke WHS System to suit the larger organisational structure, work activities and business/IT systems and processes.

  • ENTERPRISE is a specialist service for larger organisations needing WHS and IT expertise to design a WHS System to suit its organisational structure, work locations, activities and links with other business/IT systems and processes. The WHS System is bespoke to suit the organisation and industry.

    STARTER or PLUS are recommended for small and medium sized organisations who need a smaller, less complex and economical WHS System.

  • The ENTERPRISE WHS System is provided by IT and WHS consultants. WHS consultants are provided through Kitney and work directly with the organisation and their IT team. Our enterprise IT specialist, Data#3, provide the IT knowledge and know-how through their industry-recognised and award-winning skills and capability.

    After an initial Discovery Meeting to understand needs, scope, estimate costs and agree approach, the WHS System is provided through 5 basic steps:

    1. Agree, plan and resource
    2. Design and develop
    3. Education, train and implement
    4. Monitor & improve
    5. Evolve

    WHS and IT consultants all have industry experience and expertise with large organisations WHS and IT systems.

  • The ENTERPRISE WHS System would be designed to meet WHS legislation, ISO standards and organisational needs, including customer and tender requirements. Organisational needs will be identified during the Discovery Meeting and accounted for in the planning, design and development of the WHS System.

  • The ENTERPRISE WHS System will be designed to suit your business needs. This could be a stand-alone WHS System or integrated with other management systems such as Quality (ISO 9001) and Environment (14001).

    Time spent in the initial Discovery Meeting will identify options and what may be the best fit, to then design, develop and implement your System.

  • Licence requirements will depend on the WHS System the larger organisation requires, particularly where the WHS System capability is beyond Microsoft 365 and needs to include wider cloud-technologies.

    Licence requirements are explored during the Discovery Meeting and agreed with the organisation during design and development to ensure they meet short, medium and longer-term budgets and business needs.

    See also Free Microsoft licences? in the STARTER WHS System above to see what your organisation may be able to access.

  • The cost of ENTERPRISE depends on the WHS System the larger organisation requires. Costs are explored during the Discovery Meeting and agreed with the organisation to ensure they will meet business needs and short, medium and longer-term budgets.

  • A successful online WHS System requires both WHS and IT expertise and the ENTERPRISE solution will identify the level of expertise required. WHS and IT consultants work both directly with internal WHS and IT teams and can provide whole of project expertise, depending on business capability and internal resources.

  • Please contact us for further information on the ENTERPRISE WHS System.

Contact Kitney to purchase a
Toolkit 365 System

Why so affordable?

Kitney believe size, location and cost should not be a barrier for WHS management. While most online WHS systems require an annual licence and separate log-in, Toolkit 365 STARTER and PLUS are available for a one-time fee with unrestricted use within your Microsoft 365 licence. With SharePoint knowledge businesses can use their Microsoft 365 licence for WHS and wider business management.

The market value of STARTER is $8,500 + GST and PLUS $10,500 + GST. We offer pricing to support small and medium businesses and encourage the saving to be used for WHS training and putting their WHS management in place.

Who is the 365 WHS System for?

Toolkit Solutions is designed for:

  • Business owners
  • Directors & Executives
  • Compliance managers
  • HR managers
  • WHS managers / Directors
  • WHS advisors / Officers
  • H&S representatives
  • Integrated system managers
A nurse

Kitney Systems

  • We manage health and safety within our intranet using a mobile interface, which is particularly important for our business activities. Our 365 WHS System is flexible and tailored to our business needs, ensuring we meet obligations and keep our staff, consultants and those we work with safe.
    Katrina Walton
    Director, Wellness Designs

Peace of mind

Compliance and business management shouldn't keep you awake at night! Toolkit 365 WHS Systems provide clarity for understanding obligations, detailing action and responsibilities and giving you peace of mind.

  • Ensure your business
    is compliant

  • Clarity over actions
    & responsibilities

  • Eliminate hazards
    & minimise risk

  • Time efficiency &
    greater profitability

  • Informed decisions &
    return on investment

  • Improved quality &
    workplace culture

Conquer WHS and business management
Enquire about Toolkit 365 Systems

Contact us

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Kitney logo

Kitney is a market and thought leader in health, safety, risk and quality management. We seek to develop innovative solutions and build business capability and compliance. Our mission is to create better, safer workplaces through keeping WHS out of the too hard and too costly basket.

Kitney provides professional and practical solutions based on our core values of respect for people, knowledge, investment and the future. Kitney’s Toolkit Solutions has four essential resources for business – Toolkit 365 Systems, Toolkit Bundles, Toolkit Documents and Toolkit Training.

Toolkit Solutions was developed with business in mind by Kitney and their team of experts with across industry experience providing services to start up, small, medium and large organisations.

Visit the Kitney website

Our customers — big and small

  • Guide Dogs logo
  • Hydraulic Steels logo
  • LDK Healthcare logo
  • Data#3 logo
  • Uniting Care Queensland logo
  • Collins Foods Limited logo
  • Southern Cross Care logo
  • HMG logo
  • Wellness Designs logo

Flexible

Kitney Toolkit 365 WHS Systems are flexible, customisable and designed to meet small, medium and large organisation needs. Use your Microsoft 365 licence and the Toolkit 365 System to take control of your WHS and wider business management.

Toolkit Solutions

Toolkit 365 Systems Toolkit Documents Toolkit Document

Toolkit Solutions website - Launch 1 July 2020

Kitney Toolkit Solutions is an essential resource for business. Launching on 1 July 2020, you can purchase 365 WHS Systems, Bundles and individual WHS Documents, Master Class and Boot Camp WHS Training. Find out more on the Kitney Toolkit website...

Kitney Toolkit website