WHS Systems in Microsoft 365

Meet obligations, minimise risk, safeguard staff and build positive workplace culture.

Kitney Toolkit 365 WHS Systems give you powerful tools to bring your WHS/OHS and business systems under control, to ensure your business is compliant and your workplace is safe and efficient.

Microsoft 365 — a new platform for WHS management

  • Meet obligations & manage risk
  • Based on ISO 45001:2018
  • Online pages, tools & documents
  • Flexible, simple & easy to use
  • WHS and IT advice
Woman working at a desk

Kitney Toolkit 365 Systems

Toolkit 365 Systems build on the power and potential of Microsoft 365 and provide smart and simple online and document-based WHS systems using your Microsoft 365 licence.

Providing a contemporary alternative to online third party and document-based WHS systems and helping businesses implement highly customisable WHS management. Packages are designed for small, medium and large organisations combined with WHS and IT expertise and advice.

Let us show you how to use your Microsoft 365 licence for your WHS and wider business management.

Toolkit 365 Systems Toolkit Document Toolkit Document

Kitney Toolkit 365 Systems

365 WHS Systems include online pages, tools and expertly created documents to meet WHS and business needs. Designed for small businesses through to large enterprises.

Using the power and potential of Microsoft 365

STARTER, PLUS and ENTERPRISE solutions for small, medium and larger organisations. Scalable solutions for businesses of all shapes and size.

STARTER is a fully customisable WHS System in Sharepoint, packaged with WHS and IT advice, How to Use your 365 WHS System workbooks and 12 months of access to Kitney Toolkit’s 365 WHS System User Group and News.

PLUS combines the 365 WHS STARTER System with additional IT and WHS advice and an online WHS System Self-Assess Progress Tool.

ENTERPRISE is a fully tailored and customised WHS system through Kitney’s WHS specialists and our IT partners Breadbrumb Digital and Data#3.

Microsoft licences and general IT support are available through our IT partner TechTidy.

Affordable

Kitney Toolkit 365 WHS Systems were developed with the belief that size, location and cost should not be a barrier to effective WHS and business management.

For businesses of all shapes and size

WHS is complicated but it doesn’t need to be. Kitney Toolkit 365 Systems deliver robust, flexible and customisable solutions combined with WHS and IT support. A game changing difference to other online and document-based WHS systems.

$4,995.00
+ GST
$6,995.00
+ GST
Price
on application

Suitable for

Businesses who want the 365 System to use or develop


Suitable for

Businesses who want the 365 System and further advice


Suitable for

Companies with large numbers and specific business needs


Inclusions

WHS STARTER System in SharePoint

Online pages, tools and registers

Key WHS documents

12-month 365 WHS System user group & eNews


Inclusions

Everything in the WHS STARTER System

Extra 10 WHS System documents

WHS System self-assess progress tool

12-month 365 WHS System user group & eNews


Inclusions

Tailored online System to meet organisational needs

Custom documents, online pages, registers & tools

12-month 365 WHS System user group & eNews

6 hours
WHS & IT Advice
12 hours
WHS & IT Advice
Specialist
WHS & IT Advice

10% off Toolkit resources

10% off Toolkit resources

10% off Toolkit resources

Contact Kitney to purchase a
Toolkit 365 System or find out more
Download the Toolkit 365
System flyer

Straight Forward

  • Migrating to Microsoft 365 and establishing our WHS System in SharePoint has ensured we meet obligations, protect staff, make use of our resources and manage costs. Staff do online pre-start checks using QR codes, report hazards and our online WHS Calendar keeps track of WHS actions.
    Stephen Holt
    Managing Director, Hydraulic Steels Australia

Putting you in control

Kitney Toolkit 365 WHS Systems give you powerful tools to help bring your WHS and wider business systems under control. IT and WHS advice and the 365 WHS System workbook guide you in setting up your System and — importantly — the steps you need to take to put WHS management in place.

  • One-off payments
    & Enterprise plans

  • Cloud-based systems:
    easy access & mobile

  • Flexible & configurable
    online pages & forms

  • Single &
    multiple users

  • Policy, Manual,
    Procedures & Forms

  • e-news, information
    & industry updates

What’s included in STARTER, PLUS and ENTERPRISE?

  • STARTER is a WHS System within Microsoft SharePoint with a comprehensive package of SharePoint pages, lists, tools, documents, quick parts and System Administrator area. It includes IT and WHS set-up briefings, and 12 months access to Toolkit 365 System User Group and News.

  • STARTER is designed for businesses who want the core 365 WHS System to use or develop.

    The WHS System is general and provides a good starter system for most industries.

    PLUS and ENTERPRISE are recommended for organisations who need more support or a more comprehensive system that integrates WHS with other business systems and applications.

  • The STARTER WHS System includes the following:

    Set Up:

    • WHS System provisioned to your Microsoft 365 tenancy
    • 365 WHS System set up checklist
    • 4 hours IT & WHS briefing by video-conference

    25 SharePoint pages including:

    • Home page
    • Key documents
    • WHS Plans
    • Consultation and communication
    • Induction and training
    • Chemicals, Computer use, Contractor & suppliers, Driving and remote work, Home-based work, Infection control, Manual tasks & Plant and equipment
    • Hazards and incidents
    • First aid and emergencies
    • Inspections and audits
    • Reporting and review
    • WHS records

    15 online SharePoint registers including:

    • WHS action plan
    • WHS training register
    • Chemical register
    • Computer use workstation assessment
    • Contractor and supplier registers
    • Home-based work WHS inspection
    • Infection control register (inc. COVID-19 status)
    • Plant and equipment register
    • Hazard and incident reports

    Document library including:

    • WHS Policy
    • WHS Manual
    • WHS Procedures
    • WHS Forms and Templates (x28)

    Site administrator & useful links:

    • Administrator area with look up lists etc.
    • Sandpit
    • Toolkit Solutions support link
    • Microsoft 365 Training Pathways link
    • SharePoint Look Book link

    Support:

    • How to use your 365 WHS System e-book
    • Monthly 365 WHS System user group and news
    • 2 hours IT & WHS advice by video-conference

    10% off Toolkit Solutions (Kitney’s online resource site).

  • The WHS System is based on ISO 45001:2018 OH&S Management Systems and designed to meet Australia’s harmonised WHS legislation (ACT, Qld, NSW, NT, SA, Tasmania). It can be adapted to suit Victoria and WA OHS legislation.

  • The WHS System can be run in a Microsoft SharePoint Online licence or a 365 Business licence. Contact your IT support to check if you’re ready to go. If you don’t have IT support contact our IT partner TechTidy to assist.

    If you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc, you may need additional licences for your business.

    See also ’Free Microsoft Licences?’ below to see what your organisation may be able to access.

  • Microsoft offer discounts and donations for licences for not for profit organisations. Go to the Microsoft site for information: https://www.microsoft.com/en-us/nonprofits/eligibility

    Eligible organizations can use the Free version of Teams, or employees can activate the Teams Exploratory experience.

  • STARTER costs $4,995 – this is a one-off cost to provision the WHS System into your Microsoft Tenancy and give you access to the STARTER package. Aside from your usual Microsoft licence, there is no ongoing subscription fee for the 365 WHS System.

  • To run the 365 WHS System you need to have and maintain Microsoft 365 licences. The 365 WHS System is fully flexible and customisable and if you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc, you may have additional licence costs. Additional WHS and IT support is available through Toolkit Solutions approved WHS consultants and IT partners based on industry rates.

  • You have complete flexibility, subject to our Terms of Use, to modify the WHS System. It’s designed to suit business and aside from customising to suit, we suggest you use the WHS System before making major modifications.

  • SharePoint and WHS training are important to understand how to use WHS Systems and manage health and safety at work. Microsoft’s 365 Training Center is a good base and we can provide information on further SharePoint and WHS training.

  • Download the 365 WHS System flyer and contact us if you have further questions.

  • PLUS includes the 365 WHS STARTER System within Microsoft SharePoint plus:

    • Additional 6 hours of WHS and IT advice
    • Your choice of 10 additional documents from Kitney Toolkit
    • 365 WHS System self-assess progress tool

    WHS and IT advice are 1-hour briefings provided by teleconference for LEARN, POWER-UP and INTEGRATE.

    LEARN

    • IT: OneDrive
    • IT: Microsoft Teams
    • IT: SharePoint
    • WHS: Legislation, Codes of Practice & Standards
    • WHS: Contractor management
    • WHS: Chemical management
    • WHS: COVID-19 and infection control
    • WHS: Manual tasks
    • WHS: Plant and equipment
    • WHS: Remote work and driving

    POWER-UP

    • IT: Power Apps
    • IT: Power Automate
    • IT: Power BI
    • WHS: Calendars and Action Plans
    • WHS: Inductions and training
    • WHS: Inspections and audits

    INTEGRATE

    • IT: Microsoft Stream
    • IT: QR Codes
    • WHS: Integrated and dynamic WHS systems
  • PLUS is designed for businesses who want the 365 System and further IT and WHS advice.

    PLUS is packaged with additional support and documents to assist in customising the 365 WHS system to suit the business needs and industry type. We believe that PLUS presents the best option for business, unless an ENTERPRISE System is needed.

    ENTERPRISE is recommended for larger organisations with more complex structures and need an expanded WHS System that integrates with other business systems.

  • The PLUS WHS System includes the 365 WHS STARTER System within Microsoft SharePoint, plus:

    Support:

    • Additional 6 hours IT & WHS support and/or LEARN, POWER-UP and INTEGEGRATE briefings by video-conference (see What is it? for details).

    Documents:

    • Additional 10 documents from the Kitney Toolkit resource site with WHS and business documents

    Tracking:

    • Online 365 WHS System Self-Assess Tool to monitor and report on progress.

    See the STARTER System ’What’s included?’ for details.

    PLUS is a great option for organisations that would like some assistance in their WHS System set up and use.

  • The WHS System is based on ISO 45001:2018 OHS Management Systems and designed to meet Australia’s harmonised WHS legislation (ACT, Qld, NSW, NT, SA, Tasmania). It can be adapted to suit Victoria and WA health and safety legislation.

  • The WHS System can be run in a Microsoft SharePoint Online licence, or a 365 Business licence. Contact your IT support to check if you’re ready to go. If you don’t have IT support contact our IT partner TechTidy to assist.

    If you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc. you may need additional licences for your business.

    See also Free Microsoft Licences? in the STARTER WHS System above to see what your organisation may be able to access.

  • PLUS costs $6,995.

    This is a one-off charge to provision the WHS System into your Microsoft Tenancy and give you access to the PLUS package. Aside from your usual Microsoft Licence, there is no ongoing subscription fee for the WHS System.

  • To run the WHS System you need to have and maintain Microsoft 365 licences. The WHS System is fully flexible and customisable and if you choose to add additional Microsoft Applications for your WHS System such as Power Apps, Power BI, etc. you may have additional licence costs. Additional support is also available through Kitney’s approved WHS consultants and IT partners based on industry rates.

  • You have complete flexibility, subject to our Terms of Use, to modify the WHS System. It’s designed to suit business and we suggest you use the additional WHS & IT advice to guide on getting the best fit for your business before modifying, adding Apps and integrating your WHS System with other business systems, processes and IT applications.

  • SharePoint and WHS experience will be important to understand how to use the System and develop to suit your medium sized and growing organisation.

    Kitney’s network of approved WHS & IT consultants can provide external support and expertise where needed.

  • Download the 365 WHS System flyer and contact us if you have further questions.

  • ENTERPRISE is a customised WHS System designed to suit medium and larger organisations and is provided through specialist IT and WHS consultancy.

    Organisations may use the STARTER or PLUS WHS System as a base or we can design a bespoke WHS System to suit the larger organisational structure, work activities and business/IT systems and processes.

    The WHS System can also be provided as an integrated quality, WHS and environmental management system to meet ISO standards and management system.

  • ENTERPRISE is a specialist service for medium and larger organisations needing WHS and IT expertise to design a WHS System to suit its organisational structure, work locations and activities, and to link or integrate with other business systems, processes and applications. The ENTERPRISE WHS System is bespoke to suit the organisation and industry.

    STARTER or PLUS are recommended for small and medium sized organisations who need a smaller, less complex and economical WHS System.

  • The ENTERPRISE WHS System is provided by specialist IT and WHS consultants. WHS consultants are provided through Toolkit Solutions and/or our Network of WHS Consultants and work directly with the organisation and their IT team. Our enterprise IT specialists, Breadcrumb Digital and Data#3, can provide expertise through their industry-recognised skills and capability where needed to support system development, implementation and management.

    After an initial Discovery Meeting to understand needs, scope, estimate costs and agree approach, the ENTERPRISE System progresses to in-depth specification, functional requirements project planning as agreed with the organisation.

    WHS and IT consultants all have industry experience and expertise with large organisations’ WHS, integrated and IT systems.

  • The ENTERPRISE WHS System would be designed to meet WHS legislation, ISO standards and organisational needs, including customer and tender requirements. Organisational needs will be identified during the Discovery Meeting and accounted for in the planning, design and development of the WHS System.

  • The ENTERPRISE WHS System will be designed to suit your organisational needs. This could be a stand-alone WHS System or integrated with other management systems such as Quality (ISO 9001:2015) and Environment (14001:2015).

    Time spent in the initial Discovery Meeting will identify options and what may be the best fit, to design, develop and implement your System.

  • Licence requirements will depend on the System the larger organisation requires, particularly where the WHS System function and requirements are beyond Microsoft 365 and need to include wider cloud-technologies.

    Licence requirements, business and IT roadmap are explored during the Discovery Meeting and agreed with the organisation during design and development to ensure the System will meet short, medium and longer-term budgets and business needs.

    See Free Microsoft licences? in the STARTER WHS System above to see what your organisation may be able to access.

  • The cost of ENTERPRISE depends on the WHS System the larger organisation requires. Costs are explored during the Discovery Meeting and agreed with the organisation to ensure they will meet business needs and short, medium and longer-term budgets.

  • A successful online WHS System requires both WHS and IT expertise and the ENTERPRISE solution will identify the level of expertise required. WHS and IT consultants work both directly with internal WHS and IT teams and can provide whole of project expertise, depending on business capability and internal resources.

  • Please contact us for further information on the ENTERPRISE WHS System.

Contact Kitney to purchase a
Toolkit 365 System

Why so affordable?

Kitney believe size, location and cost should not be a barrier for WHS management. While most online WHS systems require ongoing fees and separate log-in, Kitney Toolkit 365 STARTER and PLUS are available for a one-time fee with unrestricted use in your Microsoft 365 licence. With SharePoint and WHS knowledge, businesses can use their Microsoft 365 licence for WHS and wider business management.

Who is the 365 WHS System for?

Kitney Toolkit is designed for:

  • Business owners
  • Directors & executives
  • Compliance managers
  • HR managers
  • WHS managers / directors
  • WHS advisors / officers
  • H&S representatives
  • Integrated system managers
A nurse

Kitney Systems

  • We manage health and safety within our intranet using a mobile interface, which is particularly important for our business activities. Our 365 WHS System is flexible and tailored to our business needs, ensuring we meet obligations and keep our staff, consultants and those we work with safe.
    Katrina Walton
    Director, Wellness Designs

Peace of mind

Compliance and business management shouldn’t keep you awake at night! Kitney Toolkit 365 WHS Systems provide clarity for understanding obligations, detailing action and responsibilities and giving you peace of mind.

  • Ensure your business
    is compliant

  • Clarity over actions
    & responsibilities

  • Eliminate hazards
    & minimise risk

  • Time efficiency &
    greater profitability

  • Informed decisions &
    return on investment

  • Improved quality &
    workplace culture

Conquer WHS and business management
Enquire about Toolkit 365 Systems

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Kitney is a thought leader in health, safety, risk and quality management, with a mission to create better, safer workplaces.

We provide practical and innovative solutions based on our core values of respect for people, knowledge, investment and the future.

Kitney Toolkit was developed from our cross-industry experience and team of health and safety professionals.

Visit the Kitney website

Our customers — big and small

  • Redland City Council logo
  • Hydraulic Steels logo
  • LDK Healthcare logo
  • Data#3 logo
  • Uniting Care Queensland logo
  • Collins Foods Limited logo
  • Australian Institute of Health and Safety logo
  • HMG logo
  • Wellness Designs logo

Flexible

Toolkit Solutions are designed to meet small, medium and large organisation’s needs. Flexible, economical, and customizable solutions for business — wherever your business may be.

Toolkit Solutions

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Toolkit Solutions website - Launch September 2020

Kitney Toolkit Solutions is an essential resource for business. 365 WHS Systems, individual and bundles of documents, master class and bootcamp training, and coaching. Find out more on the Kitney Toolkit website...

Kitney Toolkit website